59 Grade Reporting

Use the Faculty Self Service – Faculty Guide for information on how to use the items found in the Faculty Menu of Faculty Self Service.

Final Grade Entry Application

The Final Grade Entry online application can be accessed through the Faculty Grade Entry menu in myKPU or directly from the new Class List by selecting the course row and clicking “Enter Grade” in the Final column. Detailed instructions for using the grade entry application are available here.

Grading Information and Deadlines

The final grade submission deadline for the term is posted at kpu.ca/registration/dates. It is vital that all grades are submitted on time: late grades jeopardize upcoming registration, student graduation, and academic standing.

All students in a section must be graded by the grade submission deadline; do not leave a student’s grade blank.

• When you approve additional time for a student to complete course requirements, assign the student an “I” grade (see Incomplete Grade in the Grades section of the KPU University Calendar) by the grading deadline. Complete the Incomplete (I) Grade Contract, ensuring it includes a deadline date that falls after the grade submission deadline, but no more than eight weeks beyond it, as well as a default grade to be awarded if the student does not complete the required work. Submit the completed contract to your Dean’s Office for review and signature by the grade submission deadline. The Dean’s Office will forward the fully signed contract to student.records@kpu.ca for processing. If an Incomplete (I) Grade Contract is not received after an “I” grade has been entered, the “I” grade will default to F or NCG, as appropriate. Exception: When an “I” grade is assigned due to a suspected academic integrity breach, do not include a deadline date or a default grade to be awarded in the contract. In these cases, the final grade will be recorded in the Academic Integrity Breach decision letter.
• A student who registered for a course but never attended or participated in any way, and did not officially withdraw, should be assigned the grade NA (Never Attended). If a student participated in any way (such as attending class, submitting work, or engaging in course activities) but did not complete the course requirements, they should receive the letter grade earned based on the work completed. If the student participated but completed no assessable work, the appropriate grade is F.
• This guidance applies to situations where a grade has already been submited in Banner and needs to be updated.  If you are unable to enter a grade because no grade currently exists in Banner, please first try clearing your browser cache, using an incognito/private browsing window, or trying a different browser.  If the issue continues, please contact your Dean’s Office as a first step to investigate and resolve the issue.  If the problem remains unresolved after contacting the Dean’s Office, please contact student.records@kpu.ca 
• Please note that apprenticeship grades are managed by the Dean’s Office.

If an incorrect final grade is entered, you can change the grade(s) in Faculty Online Self-Service on the same day that the grade(s) was submitted. However, after this submission date, you must complete a Grade Reporting Form and submit it to student.records@kpu.ca. Please enter letter grades only on the Grade Reporting Form.

Thank you for ensuring all grades are submitted on time.