16 Choose a Daily Task Management System

Some students prefer paper-based task management systems, while others prefer to use technology to manage daily tasks.  Consider the following advantages and disadvantages of systems you might choose.

 

Choose a Daily Task Management System

System Advantages Disadvantages
Paper planner • User is not required to learn new technology
• Eliminates possible distraction with apps
• Flexible and adaptable to user preferences
• Difficult to share tasks with team members in group projects
• May require time to create effective calendar and task list layouts
Online calendar (e.g. Outlook Calendar, Google Calendar) • Tasks and other life commitments are integrated in a single view
• Information is easily viewable on multiple devices
• Easy to schedule meetings with team members or share events
• May be difficult to integrate smaller tasks into the work plan
• May be difficult to move incomplete tasks to a new time slot on a later date
Time management app (e.g. Wunderlist, Remember the Milk, Microsoft To-Do) • Information can viewed on multiple devices
• Most apps allow project lists to be shared between team members
• Easy to integrate small tasks into the daily task list
• Easy to mark task completion
• Incomplete tasks can be rescheduled simply
• May require time to learn the platform
• Apps may become obsolete
• Some apps require payment

 

Reflection and Action

Consider what kind of task management system will help you most in your current study program:

  1. What kind of time management system do you prefer? Paper or technology-based?
  2. Do you plan to keep your current time management system, or make some changes to support your online learning? If you are trying a new system, when will you evaluate how effective it is for you?
  3. When will you organize your daily tasks? Will you set aside a longer block of time on a weekly basis for planning, or set aside a few moments for planning at the beginning or end of each day?

Click here to download a printable worksheet for your reflections.

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Learning to Learn Online by Kwantlen Polytechnic University is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License, except where otherwise noted.

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